This policy works in conjunction with the Sanctions Policy.
1. Introduction
SignConnects is dedicated to upholding the highest standards of integrity, fairness and transparency in all of its activities. This Malpractice Policy outlines the procedures and expectations for identifying, reporting and addressing malpractice within centres. The policy applies to all employees, volunteers, contractors and any other individuals associated with Centres.
2. Definition of Malpractice
Malpractice is defined as any deliberate, unethical or unlawful act that contravenes SignConnects or Ofqual policies, procedures or legal requirements. Examples of malpractice include, but are not limited to:
- Academic Malpractice: Cheating, plagiarism, falsification of results, or any other form of dishonesty in assessments or certifications.
- Financial Malpractice: Fraud, embezzlement, misappropriation of funds or financial misreporting.
- Workplace Malpractice: Breach of health and safety regulations, harassment, bullying, discrimination or abuse of authority.
- Misuse of Resources: Unauthorised use of company resources for personal gain, including intellectual property, physical assets and confidential information.
- Non-compliance with Regulations: Failure to comply with legal or regulatory obligations, or the organisation’s internal policies.
3. Reporting Malpractice
3.1 How to report a concern
- Initial Reporting: Concerns about malpractice should be reported promptly, either verbally or in writing, to the designated Malpractice Officer at SignConnects.
- Anonymous Reporting: Reports can be made anonymously. However, anonymous reports may limit the organisation’s ability to investigate the concern fully and provide feedback.
3.2 Malpractice Officer Contact Information
The Malpractice Officer for SignConnects is:
- Name: Nikiaisha Thompson
- Email: highimportances@signconnects.com
4. Investigation Process
4.1 Acknowledgement and Initial Assessment
Upon receiving a report, the Malpractice Officer will acknowledge receipt within five working days and conduct an initial assessment to determine the validity of the concern and the appropriate course of action.
4.2 Investigation
The investigation will be conducted impartially, ensuring confidentiality to the fullest extent possible. Depending on the nature and severity of the concern, the investigation may involve gathering evidence, interviewing relevant parties and consulting with external experts if necessary.
4.3 Outcome
After the investigation is completed, the Malpractice Officer will determine the appropriate action, which may include sanctions, policy revisions or termination of contract. The whistleblower, if identified, will be informed of the outcome, where appropriate.
5. Disciplinary Action
Employees, volunteers or contractors found to have engaged in malpractice will face causes the centre to be subjected to sanctions. In cases where criminal activity is suspected, the matter may be referred to the appropriate authorities.
6. Protection for Reporters
SignConnects is committed to protecting individuals who report malpractice in good faith from retaliation, harassment or victimisation. Any form of retaliation against a whistleblower will not be tolerated and will result sanctions against the centre.
7. Confidentiality
All reports of malpractice will be treated with the utmost confidentiality. The identity of the individual reporting the concern will not be disclosed without their consent unless required by law.
8. Malicious or False Accusations
If a report is found to be made with malicious intent or is knowingly false, the individual responsible may be subject to disciplinary action. This policy is intended to protect those who raise legitimate concerns, not to shield those who misuse the process.
9. Review of the Policy
This Malpractice Policy will be reviewed annually or as needed to ensure its effectiveness and compliance with relevant laws and best practices.
10. Conclusion
SignConnects is committed to maintaining a fair and ethical working environment. This policy provides a clear framework for addressing any instances of malpractice, ensuring that all concerns are handled with integrity, impartiality, and transparency.
To access a downloadable copy of this policy, please use the link below.